Students

The actions of the Erasmus+ Program are addressed to all disciplines and study cycles.  Students are allowed to participate in mobility activities up to 12 months of total duration for every study cycle.  One cycle programs such as Medicine are allowed of 24 months of total duration of mobility activity.

Students are eligible to participate in mobility periods with physical presence for studies, traineeships, or a combination of both. The duration of each mobility period can range from 2 to 12 months. Participants may engage in multiple mobility periods, totaling up to 12 months, regardless of the type and number of activities.

To qualify as a valid mobility activity for studies, the following criteria must be met:

• Academic criterion: The student must have a GPA of 2.30/4.00 or above.
• The mobility activity should be pursued after completing the first year of studies and earning a minimum of 60 ECTS credits.
• The chosen mobility destination should be a Program Country that differs from both the student’s country of the sending institution and the country of residence during his/her studies.
• Applicants are required to select the Partner University by consulting the list of Erasmus Agreements.
• The student will receive an EU grant that will contribute to covering expenses abroad, including travel costs.

 

IMPORTANT FACTS:

• Participants are required to enrol in at least 30 ECTS at the Host University for each mobility semester.
• Upon successful completion of the mobility period, the ECTS credits earned abroad will be transferred to the participant’s degree at EUC.
• The final score of the courses attended abroad under the Erasmus Program will not affect the student’s Grade Point Average (GPA) of their degree at EUC.
• Tuition fees are not paid at the Host University; instead, payments are made to EUC.
• While participating in the Erasmus activity, participants should not be registered for any courses at EUC.

Application procedure:

Once you have selected the partner university that will serve as the host university for your mobility activity, you should:

1. Save the web link or bookmark the website providing information about the Erasmus courses offered at the host university.
2. Contact your Enrollment Advisor to obtain a study plan worksheet.
3. Forward both the study plan worksheet and the web link to the Erasmus Academic Coordinators of your School. They will assess the compatibility of the courses between the host university and your degree program at EUC.
4. Process the Application Documents.
5. Submit all the required Application Documents to the Erasmus Office. Remember that only fully completed and signed documents will be accepted.

 

APPLICATION DEADLINES:

Students interested in participating in the Erasmus+ Program should submit to the Erasmus Office:

1. the Letter of Intent
2. the signed Advisory Form (signed by your School’s Erasmus Academic Coordinators)
3. the Program of Study Worksheet issued by your Enrolment Department Advisor
4. the Enrolment Department Consent form, signed by your Enrolment Department Advisor.

The application documents should be submitted via email within the period:

Fall Semester/Academic Year	Spring Semester
15th May	15th October

 

Only duly signed forms will be considered eligible. Deadlines will be strictly followed.

In addition to the Application Documents, there are Before, During and After mobility documents that are required by the Erasmus Program.  These documents are available at EUC Erasmus+ mobility procedure & documents

OLA Tutorials

• Logging into your Online Learning Agreement
• Creating your Online Learning Agreement
• Making changes to your Online Learning Agreement

 

Only nominated applicants will be considered as eligible candidates for an Erasmus+ Incoming Placement mobility. Nominations must be sent via email to incomingerasmus@euc.ac.cy, indicating the following data, at least three months before the starting date of the placement period.

Sending University details:

• Sending university’s name
• Sending university’s Erasmus code (e.g. CY NICOSIA24)
• Country
• Contact references

Nominated student details

• Family name
• First name
• Nationality
• Valid email address
• Program of study at sending university
• Duration of mobility activity in months
• Study cycle (Bachelor/Master/PhD)

APPLICATION DOCUMENTS:

• Application Form for Erasmus+ Incoming Students
• A copy of the European Health Card.
• English language qualifications certificate.
• Copy of the latest Transcript of Records in English.
• A copy of the European Health Card or a Health insurance contract that clearly states your coverage in Cyprus for the entire duration of your stay. In any case, the following areas must be covered:
  1. wherever relevant, travel insurance (including damage or loss of luggage);
  2. third party liability (including, wherever appropriate, professional indemnity or insurance for responsibility).
  3. accident and serious illness (including permanent or temporary incapacity);
  4. death (including repatriation in case of projects carried out abroad).
• Learning Agreement for Traineeship duly signed
• Copy of passport/identity card
• A passport size photograph

Additional documents may be required for the support of the placement proposal.

You may gain valuable international experience that will enhance your CV by participating in an Erasmus+ traineeship period for 2 to 12 months.

The traineeship period may be materialized during your study years or a recent graduate, up to one year after your graduation.

You may receive an Erasmus grant for being trained abroad totalling up to 12 months maximum per each cycle of study (Bachelor, Master, Doctoral degrees).

The duration of a traineeship for recent graduates counts towards the total 12 months maximum of the cycle during which you apply for the traineeship.

To qualify as a valid mobility activity for traineeships, the following criteria must be met:

You must have completed 60 ECTS (1st year) of studies.

• You must have a GPA of 2.3 or above.
• Priority for funding will be given to candidates applying for a traineeship in a country different from their country of origin.
• Participants who choose as a mobility destination their country of origin will be considered as zero-grant participants and will not receive the Erasmus+ Scholarship.
• Recent graduates, must have completed all requirements towards your degree and must have a balanced tuition account at European University Cyprus.

 

IMPORTANT FACTS:

• Receiving organizations for traineeships can include any public or private organizations active in the labor market, except for EU institutions, other EU bodies, and organizations managing EU programs such as Erasmus+ National Agencies (a list of these institutions can be found at http://europa.eu/european-union/about-eu/institutions-bodies_en). This is to avoid conflicts of interest and double funding.
• Traineeships must be carried out on a full-time basis, with a minimum of 35 hours per week and a maximum of 40 hours.
• The minimum duration of the traineeship must be 2 months.
• Participants must have adequate insurance coverage during their traineeship.
• For recent graduate applicants, it is advised to start the application procedure before their graduating semester.
• If the traineeship is considered a relevant part of the applicant’s degree, it may be credited towards the degree upon approval by the participant’s academic advisor.

 

APPLICATION PROCEDURE:

• Applicants should identify and initiate communication with a host organization that aligns with their field of study and interests. The website https://erasmusintern.org can be helpful in searching for a suitable host organization.
• If the traineeship activity is intended to be transferred to your degree program, you should consult your School’s Erasmus Academic Coordinator for Placement activities. They will assist you in selecting the appropriate host organization and guide you through the recognition procedure of the placement activity for the embedded practicum courses in your degree program at EUC.
• For recent graduates, a Graduation Letter stating the exact date of graduation is required.

 

APPLICATION DOCUMENTS:

Students interested in participating in the Erasmus+ Program for Traineeship should submit to the Erasmus Office:

• the Letter of Intent
• the signed Advisory Form for Traineeship (signed by your School’s Erasmus Academic Coordinators only for embedded placement periods in the program of study).
• the completed Program of Study Worksheet issued by your Enrolment Department Advisor
• the Enrolment Department Consent form, signed by your Enrolment Department Advisor
• Only for Medicine students: Medicine School & Enrolment Consent form
• the Graduation Certificate issued by the Enrolment Department, in case of mobility for recent graduates.

 

Please note that only fully completed and signed documents will be accepted.

The application documents should be submitted via email within the specified period according to the semester you wish to materialize your traineeship activity:

Fall Semester	July 5th
Spring Semester	November 5th
Summer session	April 5th

In addition to the initial documents, there are additional documents required by the Erasmus Program Before, During and After the mobility period.  These documents can be found in the EUC Erasmus+ mobility procedure & documents for traineeship.

Grant support for the mobility of students

Individual support for physical mobility – base amounts for long-term mobility

Students may receive an individual support grant as a contribution to their additional costs for travel and subsistence related to their period of study or traineeship abroad.

EU Member States and third countries associated to the Programme and third countries not associated to the Programme from Regions 13 and 14 are divided into the three following groups:

Group 1 Countries with higher living costs	Denmark, Finland. Iceland. Liechtenstein, Luxembourg, Norway, Sweden Partner Countries from Region 14	600 EUR per month
Group 2 Countries with higher living costs	Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain Partner countries from Region 5.	540 EUR per month
Group 3 Countries with higher living costs	Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Slovakia, Slovenia, North Macedonia, Turkey	490 EUR per month

Students and recent graduates on short-term physical mobility (blended mobility and doctoral short-term mobility)

The base amounts of individual support are set as follows:

Duration of the physical activity	Amount (any EU Member States and third countries associated to the Programme or third country not associated to the Programme)
Up to the 14th day of activity	70 EUR per day
15th to the 30th day of activity	50 EUR per day

 

Students and recent graduates with fewer opportunities – top-up amount to the individual support

Students and recent graduates with fewer opportunities receive a top-up amount to the individual support of their EU   Applicable for all countries	250 EUR per month
Students and recent graduates on traineeships – top-up amount to the individual support   Not applicable for regions 1-4 & 6-13 Applicable for Regions 5 & 14	150 EUR per month

 

Travel Support

Travel distances	In case of standard travel	In case of green travel
Between 10 and 99 KM:	23 EUR per participant
Between 100 and 499 KM:	180 EUR per participant	210 EUR per participant
Between 500 and 1999 KM:	275 EUR per participant	320 EUR per participant
Between 2000 and 2999 KM:	360 EUR per participant	410 EUR per participant
Between 3000 and 3999 KM:	530 EUR per participant	610 EUR per participant
Between 4000 and 7999 KM:	820 EUR per participant
8000 KM or more:	1500 EUR per participant

EXTRA FUNDING CONDITIONS

Selected students and/or staff with fewer opportunities can apply, with the help of the Erasmus Office, for additional grant support to the National Agency in order to cover the supplementary costs for their participation in the mobility activities.

A person with fewer opportunities is a potential participant whose personal, physical, mental or health-related condition is such that one’s  participation in the project/mobility action would not be possible without extra financial or other support.

By signing the Erasmus Charter for Higher Education, EUC commits to ensuring equal access and opportunities to participants from all backgrounds.

Erasmus+ grants may be higher than the regular study, traineeship or staff grants to offset the specific difficulties faced by the participant. The additional support grant, which is a contribution based on real costs, may cover expenses such as:

• adapted accommodation fitting student’s needs at host residences
• travel assistance
• medical attendance
• supportive equipment
• adaption of learning material, (note-taking , Braille texts, etc)
• an accompanying person for students and staff with disabilities

Extra funding for students and staff with physical, mental or health-related conditions may be provided also from other sources at local, regional and/or national level.

Requests for additional grant support must be communicated to the Erasmus Office via email, prior to the start of the mobility, supported by:

• A statement from a doctor or other authority confirming the special needs, its severity, the impact on the Erasmus+ mobility, additional requirements and additional costs to be met.
• A detailed estimate of costs is required.
• Information on any other sources of financial support that the student receives and why this is insufficient to cover extra costs.

If the application is approved, the National Agency will specify a maximum supplementary allowance. Upon completion of the Erasmus+ period, a final report of expenditure will be required.

Related links:
European Commission
National Agency

The University has already signed a number of agreements with other universities in Europe. The current list of agreements can be found at the following link:

Inter-Institutional Agreements

Enrolled doctoral students can participate in Erasmus+ student mobility for internships.
The funding opportunities for doctoral students include:

• long-term internships abroad
• short-term stays (optionally in combination with a virtual phase from home) and
• blended mobilities with a short-term physical stay abroad and a virtual phase.

PhD students with an employment contract with EUC can also participate in Erasmus+ staff mobility, mainly for

• Erasmus+ long-term doctoral mobility Erasmus+ traineeship
  The funded duration of the activity should be between two  to 12 months. The eligibility conditions for PhD students are the same, as the general Erasmus+
• Erasmus+ short-term doctoral mobility Erasmus+ traineeship
  The activity requires a physical period abroad of five to 30 days. An additional virtual activity at EUC is optional.
• Blended doctoral mobility Erasmus+ internship
  Activities that combine a physical activity abroad of five to 30 days and a mandatory virtual activity at EUC. There is no time limit for the virtual phase.

Additional support grant to cover supplementary costs for the activity abroad may be provided in case of ‘fewer opportunities’ applications.

Mobility grant for the time spent abroad:

Mobility period	Mobility grant	Possible additional grant for ‘fewer opportunities’*	Possible additional grant for sustainable travel
Day 5-14 of physical mobility	70 Euro per day	if applicable, additional 100 Euro (one-time payment)	if applicable, 50 Euro (one-time payment)
Day 15-30 of physical mobility	50 Euro per day	if applicable, additional 150 Euro (one-time payment)	if applicable, 50 Euro (one-time payment)

No subsidy will be paid for the virtual period.

PhD students interested in participating in the Erasmus+ Doctoral Mobility for Traineeships should submit to the Erasmus Office the below documents at least two months before the beginning of the mobility activity:

• the Letter of Intent
• a short description of the internship project abroad
• in case of a short-term mobility application, please submit a short statement clarifying the reason for not conducting  long-term internship abroad,
• the Enrolment Department Consent form, signed by your Enrolment Department Advisor.
• the graduation certificate issued by the Enrolment Department, in case of mobility for recent graduates

The application documents must be submitted by email at least 2 months before the mobility activity commences. Please note that only fully completed and signed documents will be accepted.

In addition to the application documents, there are documents Before, During and After the mobility required by the Erasmus Program. These documents can be found in the EUC Erasmus+ mobility procedure & documents for traineeship.